Valley Association Structure

Board of Directors

Position	Name	Responsibilities
President	Janet Hickok	Provides leadership, presides over meetings, represents the organization externally.
Vice President	Lynne Magner	Supports the president, steps in when necessary, helps in strategic decision-making.
Secretary	Doris Inkley	Maintains records, takes meeting minutes, handles official documentation.
Treasurer	Allie Losli	Oversees financial matters, manages budgets and reports.

Executive Leadership

Position	Name	Responsibilities
Executive Director	Linda Allen	Oversees all operations, ensures mission alignment, manages staff and programs.
Executive Director Assistant	Zoe Stanek	Supports the Executive Director with administrative tasks, scheduling, communication, and event coordination to ensure smooth operations.
Volunteer Coordinator	Noelle Faulkner	Recruits, trains, and manages volunteers for various projects and events.
Marketing	Mónica Catalán Prado	Manages marketing strategies, social media, and public relations.

Committees as Listed in the ByLaws

Merchandising Committee

– Guides selection of art and merchandise for the gallery.

– Analyzes sales trends.

– Provides merchandising guidance to Jury, Display, Marketing, and Special Events Committees.

– Manages relations with in-house artists and roster changes.

Marketing Committee

– Sets quality standards for promotional materials.

– Creates, prints, and distributes newsletters via mail, email, and website.

– Coordinates advertising for gallery, special events, and classes.

Display Committee

– Floor Display Manager: Rotates displays and replaces sold art.

– Maintains gallery visual quality.

– Hanging Team: Arranges and installs art shows.

– Window Team: Creates and rotates window displays.

– Jewelry Team: Curates and rotates jewelry displays.

Jury Committee

– Establishes and conducts the jury process in coordination with the Merchandising Committee.

– Researches and recruits new artists.

– Refers newly juried artists to Merchandising after contract signing.

Education Committee

– Identifies and schedules classes.

– Recruits qualified instructors.

– Promotes and publicizes classes with the Marketing Committee.

– Creates and maintains a calendar of classes.

– Awards class scholarships with the Finance Committee.

Special Events Committee (Receptions)

– Plans and manages Annual Artist Event, Chalk Art, Receptions, Bi-Monthly Shows, and Hip 2B Square.

Pottery Committee

– Pending committee structure and responsibilities.

Building Committee

– Oversees improvements and related purchases.

– Manages maintenance and security.

Membership Committee

– Maintains and updates the membership list.

– Tracks membership classifications/levels.

– Handles membership renewal notifications.

– Promotes membership growth.

Fundraising Committee

– Plans and manages fundraising efforts.

– Identifies and applies for grants.

– Recognizes special donors.

Volunteer Coordinator Committee

– Recruits, manages, and recognizes volunteers.

– Coordinates volunteer activities with all committees.

Sitters Committee

– Trains and schedules gallery sitters.

– Maintains sitter procedure documentation.

– Tracks and records sitter hours.

– Coordinates with Office Administration.

Finance Committee (Chaired by the Treasurer)

– Proposes an annual budget at the June board meeting.

– Provides monthly financial reports.

– Oversees all Valley Arts financial activities.

– Schedules an audit every two years.

Office Administration Committee

– Maintains inventory records for consigned artwork.

– Conducts an annual physical inventory.

– Manages event and building-use calendar.

– Coordinates cash counting/deposits.

– Maintains office records.

– Handles mail, email, and phone communications.

Investment Committee

– Includes at least two members plus the Treasurer.

– Manages investments for designated funds.

– Reports to the board in January and at the Annual General Meeting.

Technology Committee

– Approves software used by Valley Arts Association.

– Creates and maintains organizational databases.

– Manages the Valley Art website.

– Provides ongoing technology training and procedural manuals.